Residential Body Corporate Services

Administration

  • Pay insurance premiums and obtain renewal quotations
  • Process insurance claims
  • Establish and maintain the roll and registers
  • Maintain and keep records as per Legislation 
  • Make available the records for inspection
  • Keep the Common Seal
  • Provide advice and support to Committee members and individual lot owner

Secretarial

  • Convene and attend the Annual General Meeting, Committee Meetings and Extraordinary General Meetings set out in the Administration Agreement as per legislative requirements
  • Prepare and distribute Notice of Meetings as per legislative requirements
  • Record and Distribute minutes of meetings as per legislative requirements
  • Prepare and Distribute notices of Vote outside of Committee Meetings as per legislative requirements
  • Prepare, record and distribute resolutions of Votes outside of a Committee Meetings as per legislative requirements
  • Arrange for the appointment of a returning officer ( engagement at an additional cost to the Body Corporate)

Financial

  • Open and maintain the Body Corporate bank account including a daily bank reconciliation
  • Pay all accounts (eft or bpay) – twice a month
  • issue levy contribution notices to lot owners
  • Receipt levy contribution payments
  • Manage arrears levy collection & assist debt collection agencies (debt collection at an additional cost to the offending Lot Owner)
  • Prepare financial statements at any time requested by the Committee
  • Prepare and arrange an audit of financial statements (if required)
  • prepare draft budgets
  • preparation of business activity statements (if required)
  • preparation of documentation for income tax return
alastair-mcckracken

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